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Emerging trends shaping the future of event technology

Emerging trends-shaping-the-future-of-event-technology

Emerging trends shaping the future of event technology

Now that physical and in-person events are making a comeback, one might wonder if it is the beginning of the end of virtual events. However, the world isn’t ready yet. In-person events might not be able to return to what they used to be. However, on the bright side, this opens up a whole new territory where event planners and marketers can make the best possible use of event technology and virtual event ideas to still attain their goals. 

So, let’s take a look at what 2022 and beyond have in store for the virtual event world. 

Emerging trends shaping the future of event technology

1. Check-ins are going contactless

In a future that does not involve queues at events, attendees can perform a series of actions on the event website before they arrive at the event. Depending on these actions, attendees can either be granted or declined access to the event. 

However, if a queue is inevitable, then virtual queues can ensure that not too many people assemble in one place. 

2. Temperature guns too are going contactless

Yes, these guns are already contactless. However, things are leveling up now. State-of-the-art temperature check devices have the capability to record temperatures using infra-red technology, approve or deny access, have hand sanitizers and PPE kits handy, and even serve as an event guide. 

3. ID verification is easier now than ever

For in-person events, certain requirements like being vaccinated or obtaining a negative COVID test are mandatory. But event planners can have a daunting task at hand if they are to implement these requirements. 

New technology enables virtual event platforms such as Virtex to partner with health-tech companies and screen attendees for vaccination and negative test results. 

4. Robot technology is finding its way

Hybrid event planners are now receiving smart event assistants. Be it AI-powered chatbots for the virtual audience or robots are in-person events, these AI-powered machines are making life much easier for event managers. They help attendees check in, find information, bathrooms, meal times, and even deliver food! 

5. In-person and virtual attendees are networking now

Hybrid events are more than just livecast streaming of the in-person event. Event technology is evolving to include new networking opportunities between in-person and virtual attendees. While this may seem odd at first, it is working! Developments like a mobile app for the event or networking rooms for the attendees are turning this kind of networking into a reality. Some event technology is sophisticated enough to enable remote attendees to control streaming robots thereby letting them choose which section of the venue or the event they want to watch. 

6. Smaller events are becoming more popular

The in-person element of hybrid events is becoming smaller and more intimate now. As such, this just might be one of the biggest virtual event trends for 2022. Physical events will be capped and largely open to senior management and other VIPs. On the other hand, the virtual element will continue to focus on reach while ensuring that the audience remains engaged. 

7. Content also is becoming contactless

Physical events no longer need to waste paper to print event-related and other branding/marketing content on brochures, booklets, and so on. All the content can be made available online which can be accessed by scanning a QR code. This will also provide equal amounts of information to both physical and virtual attendees and since it will be stored on the cloud, it will always be available. 

Whether the world goes back to normalcy any time soon or not, these developments will dominate the event space for some time. 

Source by: Almond Virtex
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How Can NFTs Change The Landscape Of The Events Industry

How Can NFTs Change The Landscape Of The Events Industry

How Can NFTs Change The Landscape Of The Events Industry

If you are a follower of the latest tech news and take a keen interest in the digital economy, then you must already be aware of the rising popularity of non-fungible tokens or NFTs. They are quickly becoming one of the most popular digital assets and virtual event platforms are starting to take notice of them. 

First things first, what is an NFT?

Let’s understand this with an example. Assume that you are a digital illustrator and have you created a beautiful digital painting. This painting, on the surface, is a piece of art but it is also unique because there is only one such painting. It cannot be compared or exchanged with any other painting on grounds of similarity. 

But, what if suddenly someone ‘stole’ your painting and made many copies of it on the Internet? Now, it is no longer unique and there is also no way for you to prove your ownership of it. The value of your work of art is lost forever and your talent has not received its due. 

You can avoid this situation by buying an NFT. This NFT will convert your digital painting into a unique digital asset and confer a certificate of ownership on it. Now, since every token is linked to blockchain technology, it will be embedded in public records forever. So, if anyone will have to buy this ‘painting’, they will need to purchase it from you. 

Are NFTs just restricted to collectibles and artwork?

No. In fact, many hybrid event platforms are keenly exploring the possibility of using NFTs to prevent the resale of tickets or ticket scalping. However, they can do more than that. NFT could be a part of the essential strategies for a successful hybrid event. Let’s take a look. 

Creating VIP-level experiences

The power of NFT lies in its ability to grant status to its owner. So, virtual event platforms, like virtex, could associate them with exclusive access to certain segments of virtual events. These could be conversations with the who’s who of the industry or an awards night with C-level executives of top organizations, and much more. 

Providing employee incentives

The reward for winning a virtual quiz or a contest could be an NFT to gain access to an exclusive community or to provide them ‘stage’ time at a hybrid or a virtual event as a means of recognition. 

Engaging games

One of the biggest industries where NFTs are set to take over is gaming. You could center your engagement activities at your next corporate event around gamification. A series of activities, open both to your physical and virtual audiences, could end with the winner receiving an NFT associated with a digital asset. 

Getting the best booths

Virtual real estate is a big deal today and you could sell NFTs for your next event too. Sponsors could buy these NFTs for the best ‘booth’, or a longer face-time if your event is virtual. You could also associate NFTs with exhibitor spaces at your in-person event. 

Source by: Almond Virtex
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Five Easy Tips To Beat Boredom In Virtual Events

Five Easy Tips To Beat Boredom In Virtual Events

Five Easy Tips To Beat Boredom In Virtual Events

If you’re hosting a corporate event in 2022, you must make sure that it stands out. With screen fatigue being at an all-time high, nobody has the will to sit through a virtual webinar or workshop. Businesses need to factor in the boredom that comes with virtual workshops or events and look for ways to make their events more interactive and interesting. 

So, how does one ensure that their attendees are having fun? We think it begins with great content and a few virtual team-building activities. 

Let’s say you want to host a virtual workshop on robotics. Ask yourself if you have something truly valuable. Run-of-the-mill stuff will not work. You need original content drawn from your experiences or from those of others. 

But just content is not going to get you the desired results. You will also need to ensure it is delivered the right way. 

In fact, let’s take a look at a few creative ideas for hosting a virtual workshop. You can try these for any type of virtual event. 

1. Illustrators or graphic artists

Did you know that there are illustrators who can visually represent your entire content as you speak? So, if you’re delivering a small segment on the types of social media marketing, this illustrator can rapidly scribble a visually appealing version of the same information. This technique called digital live scribing ensures that your participants learn better and take something back to share in their circles. 

2. Creating lifelike scenarios

One of the biggest advantages of using a powerful virtual event platform is the ability to provide an immersive experience. For instance, on Virtex, you can literally replicate the look and feel of a physical venue. You can create signboards, tables, participants, halls, and much more. Now, make the whole event interactive by having your attendees drive to the venue, check in with their passes, pick the hall for their event, and so on. 

Once they are in the particular hall too, you can decide how you want to keep them engaged. You can have them ask questions, participate in quizzes, or take some action. 

3. Bring in a star

If your virtual workshop is on cooking, rope in a celebrity chef. People love to interact with stars and your event participation will definitely be worth the effort. Anyway, your participants are less likely to be bored if they are following along with the chef’s recipe.  

4. Host live competitions

For both offline and virtual events, competitions always draw big crowds. The euphoria and excitement around a contest are unbeatable and all you need to do is maintain it through the duration of your event. If you’re having a workshop on virtual reality, then it must include a contest where participants compete to design a simulation. 

5. Have at least one team-building activity

At a physical event, attendees will network. But networking becomes a little difficult when it has to be done virtually. So, be the catalyst and have a few fun-filled virtual team-building activities. Let’s say your workshop is on gardening. Make sure to include an activity where attendees work in groups to find the best natural fertilizers or something along those lines. The idea is to bring them together and have them work as a team. 

Source by: Almond Virtex
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Why Virtual Events Aren’t Restricted To Covid Times Alone

Why Virtual Events Aren’t Restricted To Covid Times Alone

Why Virtual Events Aren’t Restricted To Covid Times Alone

If you’re one of the many businesses that switched to hosting virtual events after the pandemic struck, we have news. Virtual events- specifically hybrid events- are here to stay. Nearly 70% of businesses have voted in favour of hosting hybrid events and have signed long-term contracts with virtual meeting platforms.

Parallelly, there is a school of thought that believes that in-person events are crucial and that nothing can replace the connection and personal touch that they provide. While we cannot disagree with that, let us also tell you that allocating a section of your event portfolio to virtual events even today can help you in many ways. 

Don’t believe us? Let’s dive deeper and understand these benefits better. 

1. They help widen the reach of your event

Even if you are hosting an in-person event, it is sensible to stream it and invite virtual attendees because it means you’re being inclusive of those who are unable to attend and those who are in different regions and time zones. 

2. They enable you to connect with varied audiences

If you are hosting a virtual trade show, or a large-scale event, don’t make it only in-person. Having a virtual setup will enable you to connect with new groups of people who may not be all that familiar with your brand but match the definition of a user. 

Similarly, if you are hosting a concert, or a live panel discussion, one of your panelists can connect virtually instead of flying down to your venue. As a host, you save money and as a speaker, your panelist gets the visibility. If he/she is famous, then your event is likely to receive more participation. So, it’s a win-win. 

3. They simplify event planning

Virtual event trends for 2022 predict the continued dominance of hybrid events because of the simple fact that they simplify a lot of event-related planning. You can have a micro in-person event with a small venue and a limited budget while still being able to include participants and attendees from other parts of the world. That is a very exciting prospect for most businesses who are keen on expanding their presence whilst still delivering the personal experience to a handful of attendees. 

4. They solidify your online brand presence

Most businesses tend to invest heavily in digital and social media marketing to build an online presence. However, they have another avenue through virtual events. Large corporations like Microsoft have been successfully utilizing virtual meeting platforms to improve their PR on both owned and paid media. What they charged for in 2019, they provided for free in 2020: registration for their conference. And the number of attendees went up from 6,000 in 2019 to almost 200,000 in 2020. 

5. They are much more customizable

Unlike in-person events, virtual events are easy to customize. That’s because several good platforms like Virtex have robust technology that allows businesses to replicate the look and feel of their physical venue, engage with their audience, and provide helpful resources even after the event. 

Today, as more businesses embrace the idea of hybrid events, they are also very watchful of the duration, and the engagement levels of these events. Micro events (which have a smaller participation) are fast catching up because they are confined to an audience who is really interested and allow for better interaction and engagement. 

Source by: Almond Virtex
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How To Organize A Successful Virtual Job Fair?

Virtex-How To-Organize-A-Successful-Virtual-Job-Fair

How To Organize A Successful Virtual Job Fair?

Today, virtual recruitment or career fairs are being considered a profitable way of meeting with potential employees, sharing their company’s vision, philosophy, and showing a sneak peek into their culture. 

So, when a well-known name in remote and hybrid jobs, FlexJobs hosted a virtual career fair in January 2022, it became a smashing success. After all, virtual events are cost-effective, easier to organize, and have a far wider reach. 

The far-reaching impact of virtual events can also prove to be a thorn in your side because of the quality of leads you generate. In this case, you want your virtual job fair to attract the best talent so that participants can recruit successfully. But, how do you drive attendance for your virtual event? 

Getting more qualified leads is always about making the right choices. And it all begins with the platform. 

Organizing A Successful Virtual Job Fair

1. Choose the right platform

Businesses are quite spoiled for choice when it comes to deciding on the right event platform. However, it’s quite easy to get struck by the paradox of choice. Every virtual event platform today claims to be the best and offers personalized experiences. However, you must do your homework. 

Choose a platform that is flexible, easy to operate, provides plenty of engagement options like live chat, HD video streaming, polls, quizzes, individual booths, etc.   

2. Set up your objectives and strategy

Everything that you do will be driven by these two factors. So, be sure of the number of participants you expect, what you want them to gain, what your budget is, how long your career fair is going to last, and so on. 

3. Make a team and start pitching

Once you have a plan in place, you must start executing it. You need a solid support system to help pitch your event to businesses and if you don’t have your own team, you can always choose event platforms that help with pre-event legwork. For instance, Virtex has a team that can also do outreach for your event. 

4. Promote your event

Now that you have a list of participant organizations, you need attendees, who are preferably seeking jobs or information related to certain jobs. This is a crucial stage because you need the right people for your event. A few platforms in India can provide you with tools to promote your event through social media by segmenting your target audience and designing tailor-made campaigns for them. 

5. Engage with your audience

Once it has begun, how are going to drive participation for your virtual job fair? When you choose your virtual event platform, you must also hold it accountable for its usability. 

For instance, can it really be personalized to mimic the feel of a real job fair- all with a large convention hall, booths, stalls, banners, attendees walking around, etc? 

Similarly, can the platform customize your booth to provide the attendees a 3-D experience of an interview, or an interaction with recruiters? 

Platforms like Virtex are constantly innovating and building a strong AI-powered base to help companies provide immersive and lifelike experiences to their attendees. 

Source by: Almond Virtex
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How Can Hybrid Events Transform The Events Industry?

How Can Hybrid Events Transform The Events Industry

How Can Hybrid Events Transform The Events Industry?

By now we have come to terms with conducting events online. From job fairs to cookery classes, we have seen so many virtual events in the last two years. However, 2022 brings with it a ray of fresh hope being spearheaded by in-person events. 

Although most companies are excited to meet and network physically, they are unwilling to let go of the virtual elements of an event. Never before has technology been able to make event planning this flexible, accommodating, and adaptable. And this trend is likely to dominate in 2022. 

We will go one step further and predict that hybrid events might just transform the events industry. So, buckle in because we are going to show you why and highlight a few ways to promote and market your next hybrid event.  

1. Reach beyond geographical boundaries

Businesses are no longer restricted by geography. A follower of a business is very likely to attend its next conference (virtually) even if she is not physically present thanks to the live streaming facility offered by hybrid event platforms. This is a huge jump for businesses eyeing expansion into other regions or markets and can potentially result in enormous growth and revenue generation. 

2. Move into online avatars

Several businesses are ramping up their online presence in preparation for the future. Though physical events offer that personal touch, several attendees prefer the convenience of hybrid events. To appeal to this digitally-driven audience, businesses, in addition to hosting online events are also developing interactive websites and mobile apps, engaging in conversational marketing, and generating buzz on social media.

3. New online marketing collateral

Hybrid events make for excellent marketing material. Unlike physical events which can be forgotten, hybrid events can stay on for as long as the business would like. A good video editing team can cut sections of events and upload them to a cloud or on your website and these videos/montages can be made available free of charge or for a fee. They can also be repurposed as courses, discourses, and much more. And businesses have not just warmed up to this idea, they have been making good use of it too. 

4. Profitability

Businesses often charge attendees a fee for in-person events to cover overhead costs. These costs, which run into massive amounts, can also eat into a business’s profits. Smarter businesses have understood that hybrid events serve the same purpose but at a fraction of the cost. As a result, they have organized hugely successful, profitable events while making their sponsors and attendees happy. 

The event technology revolution

Hybrid events have also spawned the birth of several virtual and hybrid event platforms like Virtex that operate on various business models. This in turn has brought about several technological improvements in the events industry and has created the need for talent. Some of these firms have managed to crack huge funding opportunities while pulling off astonishing feats in event management. 

The events industry is transforming already and will continue to cash in on the growing dependence of companies on technology for better reach, digital presence, and profitability. 

Ways to promote and market your next hybrid event

You don’t necessarily have to run on a hybrid strategy here. Offline marketing is expensive so you can reduce your costs by using digital marketing tools offered by platforms like Virtex. 

  • Google Ads campaign: Create a quick ad campaign on Google and run it extensively on both the search and display network of Google. 
  • Social media campaigns: Depending on where your target audience is, choose a few social media platforms and boost your event. 
  • Website: Create a separate landing page for the event and direct your visitors to it whenever they click on an ad or an event post on social media. 
Source by: Almond Virtex
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How Can Companies Organize A Virtual Family Day?

Virtex-Virtual-Family-day

How Can Companies Organize A Virtual Family Day?

Studies show that companies that are more family-centric have happier and more productive employees. It is understandable that employees whose families are cared for by their companies will want to do their best. 

So, how can a family-centric company connect thousands of employees and their families across the globe through a single corporate event? It may seem like a daunting task, but with the right planning and execution, your company might just be able to pull off something extraordinary!

So, here are a few simple steps to organizing the perfect virtual family day.

  • Decide your reach 
  • Figure out a theme to make your event relevant 
  • Identify a suitable platform 
  • Finalize the duration of your event 
  • Have a ‘WOW’ factor to hook your audience
  • Use gamification in virtual event platforms 
  • Promote your event in the right manner 

1. Decide your reach

If you are an organization with thousands of employees who are spread over different geographic regions, you may have to organize more than one virtual team event. We recommend that you host multiple events because time and cultural differences cannot be ignored especially when families and little children are involved. If you can only host one event, then pick a time and reach that covers most of your employee population. 

2. Figure out a relevant theme

The downside to large-scale events is picking the right theme. Superman may be big in one country but in certain others, it might be another superhero. Similarly, English may not be the preferred language for all your employees and their families. Again, making your event as ‘local’ as possible ensures that you receive good participation. 

3. Identify a suitable platform

If you are hosting several corporate events in different regions, then you need a platform that is customizable. Not all virtual event platforms offer the same flexibility. If you are looking to make your event rustic and locally relevant, pick a 100% customizable platform like Virtex. Not only can you tweak the features to suit your needs, but you also have a support team to help with outreach and marketing. 

4. Finalize the duration of your event

Virtual events can become abnormally long especially if your agenda is not relevant to the audience attending. So, decide on a duration. Get a count of how many children are attending and decide accordingly. Children have shorter attention spans, so we recommend that you stick to two hours at the most. 

If you have a longer list of items to finish, then spread the event out to three or even four days with a grand finale on the last day.

5. Have a ‘WOW’ factor to hook your audience

It is not easy to keep children entertained. So, make sure to include several ‘WOW’ elements in your events. It could be a virtual magic show or a puppet show. These could take place when audience engagement is expected to lower. It could be at the end of a segment, or on the final day of your event. 

6. Use gamification in virtual event platforms

Kids love games, but so do adults. Platforms like Virtex give you 100% customization to make and create games of your choice. Ensure that your participants are engaged through these games, so make them interactive and have exciting rewards ready. 

7. Promote your event in the right manner

Before the actual event commences, you will need to create some buzz around it. Make use of social media promotion tools on virtual platforms. You can also use your Intranet to promote the event. Make things more relatable to your audience by featuring families of your employees in your promo videos. 

Source by: Almond Virtex
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How To Organize Virtual Property Expos That Also Boost RoI?

How-To-Organize-Virtual-Property-Expos-That-Also-Boost-RoI

How To Organize Virtual Property Expos That Also Boost RoI?

Property expos are one of the most sought-after events in the real estate industry. After all, they present businesses with the opportunity to showcase some of their best work while enabling attendees with ancillary services like loan applications. 

While businesses have largely embraced the move to virtual exhibition platforms since 2020, there are still a few concerns around generating the same quality of leads and earning decent revenue. 

Moreover, some of them opine that the intimacy and connection felt in a physical event can never be replicated through any virtual event. 

There is some truth to their fears. However, technology has made a lot of headway in this space now and it is possible for real estate developers to display some of their best work to customers/attendees while using smart tools to enhance their RoI. 

Through platforms like Virtex, you can achieve the following.   

1. Engage the best minds in the business to share their resources

At a physical event, the amount of information you have is confined to the region where you do business. This will not allow you to engage openly with attendees from other regions and at a property expo, everyone is a prospect.  

However, on a virtual exhibition platform, you can gather a solid team of professionals from all over the world. That will put you in a position of knowledge and today, knowledge is power. 

These experts can help you put together marketing collateral like brochures, banners, videos, and infographics that contain very useful information for your attendees. 

Eventually, they are going to want to do business with a firm that knows what it is doing. 

2. Use technology to replicate physical properties

This is something that is as effective even physically. But a great virtual event idea is to build a 360-degree virtual tour of all the properties that you want to showcase. Attendees will be thrilled as they walk through the house. 

You can take it up a notch by letting attendees ‘interact’ with this house. You can allow them to pick wall colors, interiors, modular designs, pick out furniture, and so much more. This is an immersive experience that makes attendees feel that they are a part of your brand and improves their willingness to buy from you. 

You can even add this section to your website after the event, so it is available to visitors on demand. 

3. Leverage the benefits of using event analytics

Your virtual event idea is incomplete without event analytics. And virtual platforms make analytics much more interesting. It is tougher to gauge your audience’s interest and intent through a physical event but you can utilize post-session surveys, quick polls, games, and quizzes during your virtual property expo to know so much about your attendees. For instance, you can understand their: 

  • Engagement levels by putting up quizzes 
  • Intent to buy through polls 
  • Awareness of your brand through games/quizzes
  • Buying cycle stage through the questions they ask in Q&A and live chat sessions
  • Overall experience with the event and whether they have moved up in the buying stage cycle through post-session surveys 

You can leverage everything that event analytics can offer. But, at the same time, you also need to be prepared with a feedback team, that can act on it and translate it into meaningful business data. 

Source by: Almond Virtex
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How to Market a Successful Virtual Event & Conference in 2022

How-to-Market-a-Successful-Virtual-Event-&-Conference-in-2022

How to Market a Successful Virtual Event & Conference in 2022

A lot of virtual events are happening across diverse industries. About 89% of the industries propagate their marketing message through virtual conference platforms. There is tough competition in creating compelling event marketing strategies that cut through the noise and attract the audience. Even your rivals seem to use the same marketing channels as you do. How should you market a successful virtual event for it to reach a global audience without getting caught in the digital shuffle? 

Proven marketing strategies to get your virtual event a heart:

Before planning a marketing event, understand your audience and your target persona research on audience demographics, interests, and goals. This information is crucial to leverage the appropriate marketing channel and the marketing message you need to adopt. Other core marketing strategies for a successful virtual event are given here.

1. Create a stunning landing page:

The landing page of the virtual event is the focal point of the marketing campaign. The winning strategy for an effective virtual event conference will help spruce up the landing page with interesting and attractive designs. This fosters audience communication and motivates them to register for the event. The landing page should include an 

  • Attractive event title, 
  • Schedule of the event, 
  • Event agenda and a brief overview of the event,
  • Brief event content and images,
  • An interesting video to attract traffic.

2. Have a clear marketing plan:

Before creating a clear marketing plan, set a clear goal and understand your audience perfectly. Understand their expectations from the event through pre-event polls and surveys. Establish the event budget and seek help from sponsors if required. Build a marketing team to help with marketing, technical support, and event coordination. 

3. Market the event at the right time:

Now that you have done all the groundwork and got the event strategy and team ready, the next is to announce the event. Though you are excited and all set for the announcement, wait for the right time. Doing it too early will dilute the anticipation of the event, and doing it too late will fail to drive enough reach. 

As a general rule, set up the landing page on the virtual event platform 2 weeks before the launch date. This is a safe time to fall into the audience’s radar and create event buzz.

4. Tap the benefits of email marketing and social media:

Email marketing is pivotal for successful marketing. Craft emails with a clear subject line and start mailing the existing subscribers. Include a clear call for action in the email along with the invite. 

Social media is also a great place to create buzz about the event. Choose the best event platforms like Virtex to amplify the event message and to foster two-way engagement through messengers. 

5. Market the event through the sponsors:

Large events have to leverage sponsors. Getting them on board is the best marketing strategy for the virtual event, and it will help them achieve their sponsorship goals. Sponsors can market the event on their website, social media wing, and other web content. And motivate the key speakers to share event information on their social profiles. 

It is mandatory to keep working on the virtual event promotion strategies to maintain audience engagement levels. This throws light on the existing marketing strategies and opens venues for improving the successive events. You can try offering a secret giveaway for those who register for the event. And choose the best event platform in India like Virtex to help with real-time insights and analytics of the event. The key to a successful event is always creativity, adaptability, and being laser-focused on the audience and their interests.

Source by: Almond Virtex
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Proven ways to engage your guests in hybrid events:

Proven ways-to-engage-your-guests-in-hybrid-events

Proven ways to engage your guests in hybrid events:

With the introduction of vaccines and the incidence of the pandemic reducing considerably, the year 2022 is witnessing a tremendous increase in hybrid events. The hybrid events happen both physically and virtually and manage both audiences simultaneously. Though it offers the best of both worlds, there are chances of less audience engagement in hybrid events. With the right hybrid event platform and appropriate engagement tools, it is possible to engage the audience throughout the event.

Some tips for engaging the audience in the hybrid event:

There are many options to make a hybrid event work. There are many excellent ways to enhance engagement, from online quizzes to scavenger hunts. Let’s discuss some of these techniques here.

1. Schedule the hybrid event smartly:

Hybrid events are a blend of a physical and virtual audience. It might be easy for the physical audience to attend long sessions, as they take breaks in between. For the virtual audience, it is hard to sit with the gadget for long hours. Thus, hybrid events demand smart scheduling to retain audience interest and participation. 

It is optimal to conduct shorter and more frequent sessions. Try to start and finish the virtual sessions earlier. Conduct quiz and contests with rewards during the break sessions so that the virtual audience comes back even after leaving for breaks. 

2. Create small groups for effective mingling:

Some attendees find it hard to speak in front of a large audience. Hence, dividing the audience into small groups to encourage conversation. Use networking lounges and special digital lobbies to accomplish this task. 

Choose a hybrid event platform that offers live chat and video call options to connect with the in-person guests and the speakers. It offers opportunities for virtual and in-person guests to chat with each other. This helps in better networking and, in turn, fosters engagement. This engagement strategy should be prepared early in the planning process to avoid last-minute work.

3. Enhance networking opportunities between in-person and online attendees:

In the hybrid event, both the online and in-person attendees should get the opportunity to network with each other. They should also get the opportunity to interact with the panelists. Accomplish this by,

  • Using polls, breakout rooms, live chats, and games to create the highest level of interaction. 
  • Share the contact details of key speakers so that the attendees seek a chance to communicate and interact with them. 
  • Appoint a virtual host or a moderator to engage the virtual audience. They also serve as a bridge of communication between both the audience. 

4. Incorporate interactive activities in the hybrid event:

Interacting with the audience is one of the most effective ways to engage them. Some online event ideas to break the ice and encourage the online audience to speak are 

  • Speaking to them directly and addressing them by their name.
  • Inviting them to respond to questions
  • Invite them on the stage to express their thoughts. 
  • Give a chance for the virtual audience to voice their opinions and present them on the screen.
  • Allowing the on-site attendees to speak with the online participants and vice versa.

Use the interactive services offered in the event app and the event platform. Use them to display the poll results in real-time and announce rewards for the winners in real-time. Rewards are the best ways to foster engagement and improve retention rates.

The hybrid event platform plays a crucial role in driving engagement in the hybrid event. Almond Virtex offers an exceptional hybrid event platform with a seamless networking experience for the attendees. It’s high-end streaming capabilities and digital networking suite keep the event running smoothly for virtual and in-person events. The platform keeps the event planners organized starting from registration until the end card is displayed. 

Source by: Almond Virtex
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